Position: General Specialist cum Office Assistant, Communications and Website Administrator
Quantity: 01 person
Salary: 10,000,000 VND/month
Location: No. 31, Street 4, CityLand Park Hills Urban Area, Go Vap Ward, HCMC.
Application period: From August 3, 2026 to the end of August 10, 2026.

Candidates are required to have systematic thinking, proactiveness, and flexibility; readiness to work at the office and frequently go on business trips to garden farms, production facilities, enterprises, localities, and related agencies.

I. OFFICE OPERATIONS AND CLEANING

• Directly perform daily cleaning tasks for the entire office.

• Wipe and clean desks and chairs, floors, reception areas, meeting rooms, working areas, and common spaces.

• Arrange tables, chairs, documents, equipment, and supplies in their proper places, ensuring the office is always clean, neat, and professional.

• Prepare meeting rooms, drinking water, documents, and necessary conditions before leadership receives guests or organizes meetings.

• Monitor the demand for stationery, supplies, and equipment; proactively propose, find suppliers, and make purchases after approval.

• Manage, inventory, and preserve office assets and equipment.

• Promptly report when discovering damaged equipment or issues affecting office operations.

II. SECRETARY AND LEADERSHIP SCHEDULE MANAGEMENT

• Arrange and update the work schedules of the President, Vice Presidents, and Head of Office.

• Receive requests for meetings and work sessions; synthesize information and report to leadership for consideration.

• Proactively contact and confirm the time, location, participants, and agenda of meetings.

• Prepare programs, documents, invitation letters, delegate lists, and conditions to serve work sessions.

• Remind schedules, track progress, and summarize results after each meeting or task.

• Take minutes, list tasks to be implemented, and monitor until completion.

• Keep confidential the schedules, documents, and work information of the Association's leadership.

III. ADMINISTRATION AND WORKING RELATIONS

• Draft official dispatches, notices, reports, plans, minutes, invitation letters, and other documents of the Association.

• Manage incoming documents, outgoing documents, files, and records as assigned.

• Contact functional agencies to submit dossiers, schedule work sessions, supplement documents, and perform assigned tasks.

• Directly visit state agencies, organizations, enterprises, or related units to work when requested.

• Monitor the progress of dossier processing; update and fully report to the President and Head of Office.

• Do not arbitrarily make statements, commitments, or represent the Association to handle work beyond the authorized scope.

IV. DIPLOMACY AND PRESS RELATIONS

• Proactively contact, meet, and maintain working relationships with press agencies, journalists, and media units.

• Prepare press releases, invitation letters, documents provided to the press, and content introducing the Association's activities.

• Assist in organizing press conferences, conferences, seminars, events, and media programs.

• Receive requests for information from the press, synthesize and report to competent authorities before responding.

• Coordinate with functional agencies, members, and partners to implement the Association's tasks.

• Comply with confidentiality principles, statements, and information provision as assigned by the Association's leadership.

V. FIELD TRIPS AND CONTENT PRODUCTION

• Frequently visit garden farms, raw material regions, centers, and agarwood production facilities to gather information.

• Meet and interview members, enterprises, artisans, experts, and workers in the industry.

• Write news, articles, interviews, coverage pieces, and introductory articles under the direction of the President and Head of Office.

• Develop outlines, scripts, interview questions, and filming plans.

• Directly take photos, film, record audio, write voiceovers, and handle post-production.

• Ability to independently produce complete introductory films, media videos, or short reports.

• Produce content suitable for the website, Facebook, TikTok, YouTube, and the Association's platforms.

• Produce a minimum of 10 new articles per month and edit, repost, or distribute a minimum of 30 news items and articles.

• Execute videos, films, and short reports according to plans or practical requirements.

VI. WEBSITE ADMINISTRATION AND MEMBER SUPPORT

• Administer, update, and develop content on the website and the Association's official platforms.

• Proactively contact and exchange with at least 5 members every day.

• Guide members in providing information, images, and building introductory articles for enterprises, products, and brands.

• Support members in creating posts, introducing products, and connecting customers on the website.

• Plan member introductions by week, month, and product group.

• Monitor feedback, needs, and difficulties of members to synthesize and report to the Association's leadership.

VII. PRODUCT SCREENING AND INTRODUCTION SUPPORT

• Receive product dossiers proposed by members for introduction on the website.

• Check information on the supplying entity, origin, images, product labels, promotional content, and related documents.

• Screen products according to criteria and procedures issued by the Association.

• Do not post products with unclear information, excessive promotional content, or signs of legal violations.

• In case of doubt about origin or quality, report to leadership and request members to supplement documents before posting.

• Edit content, images, and videos introducing products on the website.

• Help connect customers, receive requirements, and transfer information to members.

• Monitor product status, customer feedback, and report arising issues.

• Dossier screening does not mean product quality certification; matters requiring expertise must be transferred to competent departments or units.

VIII. INTERNAL ACCOUNTING AND REPORTING

• Monitor revenues and expenditures; prepare receipt vouchers, payment vouchers, statement sheets, and internal financial reports.

• Collect, check, arrange, and archive invoices and vouchers.

• Monitor office, procurement, business trip, event, and Association activity costs.

• Update revenue-expenditure reports and internal accounting reports onto the website or management system according to authorization.

• Only publicize accounting reports on the website after they are checked and approved by competent persons.

• Update progress, task results, and report work on the Association's system.

• Prepare daily, weekly, and monthly work reports.

IX. CANDIDATE REQUIREMENTS

• Graduated with a regular bachelor's degree in Journalism, ranked Good or higher.

• At least 5 years of experience in administrative-office work.

• Experience in journalistic writing and editing; having works published in newspapers or mainstream media platforms.

• Knowing how to take photos, film, interview, write voiceovers, and edit films.

• Ability to independently produce introductory films, media videos, and short reports.

• Skills in internal accounting, document management, revenue-expenditure tracking, and report preparation.

• Ability to administer websites and use social media platforms.

• Proficient in Word, Excel, PowerPoint, Canva, CapCut, Adobe Premiere, or equivalent tools.

• Certain knowledge about aquilaria trees, agarwood, raw material regions, production, crafting, trade activities, and agarwood culture.

• Systematic thinking, understanding the structure, functions, and relationships between the Association's leadership, office, members, enterprises, management agencies, and the press.

• Ability to arrange schedules, coordinate work, and communicate with diverse target groups.

• Proactive, active, honest, careful, clean, and possessing a sense of responsibility.

• Not hesitant to perform office cleaning work.

• Ready for field trips, business travel, and working outside the office upon request.

• Ability to work independently, handle pressure, and multitask.

X. BENEFITS

• Salary: 10,000,000 VND/month.

• Participate in social insurance, health insurance, and unemployment insurance as prescribed.

• Considered for bonuses or allowances based on work performance and the Association's regulations.

• Opportunity to interact with enterprises, members, management agencies, press, and experts in the agarwood industry.

• Professional development in administration, journalism, communications, website administration, internal accounting, and report production.

XI. APPLICATION DOSSIER

• CV presenting educational background and work experience.

• Copy of university degree or documents proving major and graduation rank.

• Links to typical articles, images, films, videos, or reports implemented.

• Information on administrative experience, internal accounting, and website administration.

• Information on business travel capability and available start date.

Application period: From August 3, 2026 to the end of August 10, 2026.

Application receiving information:

JOURNALIST NGUYEN TUNG
Head of Office of the Vietnam Agarwood Association
Phone/Zalo: 0981 708 986
Address: No. 31, Street 4, CityLand Park Hills Urban Area, Go Vap Ward, HCMC.